Integration / Software Application Form
1. Company Information
2. Systems to be Integrated
The integrations use APIs, webhooks, or middleware solutions, depending on the technical specifications of the respective systems.
for example:
The solution is designed to integrate with multiple external systems, including CRM, ERP, and payment platforms. To ensure smooth operation, integration is planned with:
Het gewenste effect is een merkbare verbetering in de operationele workflow, waarbij:
- '[Example System A]' For synchronization of customer data and user permissions.
- '[Example System B]' For real-time retrieval of product information and inventory status.
- '[Example System C]' For processing payments and invoicing.
3. Intended Outcome
Description of Functionality
This section provides a concise yet clear explanation of how the system, product, or process operates. Consider the main components, how they interact, and the typical flow from start to finish. Specify the expected outcome after implementing the solution and its integrations. Think in terms of process improvements, cost savings, customer satisfaction, or risk reduction.
for example:
The system is based on a modular architecture where data from multiple sources is aggregated, validated, and processed. The user initiates the process via an intuitive interface, after which the core logic automatically executes the necessary steps—from input validation and processing to feedback and reporting. Any exceptions are automatically flagged and forwarded to an administrator dashboard for further handling.
The intended outcome is a noticeable improvement in operational workflow, including:
- Reduction of processing errors through automated data transfer.
- Shorter lead times, resulting in faster service delivery.
- Increased visibility and control, enabling more informed decision-making based on real-time data.
- Reduced workload for staff, allowing them to focus on core tasks rather than repetitive activities.
4. Purpose of the Integration
Describe the intended result of the integration(s). Indicate which problems are being solved, which processes are becoming more efficient, or which functionality is being added by connecting systems.
for example:
The goal of the integration is to minimize manual actions and automate data exchange between systems. By connecting systems, we aim to achieve:
Het gewenste effect is een merkbare verbetering in de operationele workflow, waarbij:
- Time savings and increased efficiency by avoiding duplicate data entry.
- Improved data quality through automatic synchronization of customer and product information.
- Real-time insight into operational processes such as orders, payments, or inventory.
- Enhanced customer experience through faster and more accurate request processing.
5. Timelines
6. Contact information
Technical
Contractual
7. Technical Requirements
Specify the technical requirements and constraints that must be met to successfully implement the solution or integration Consider aspects like infrastructure, security, standards, compatibility, and performance.
for example:
For the solution to function correctly, the following technical prerequisites apply:
- API access to the systems being integrated (including documentation and credentials).
- Availability of a test environment for safe implementation and validation.
- Support for modern protocols such as REST/JSON or SOAP/XML.
- Sufficient server capacity or cloud resources to handle peak loads
- Security measures such as HTTPS, IP whitelisting, and authentication via OAuth 2.0.
- Any deviations or limitations must be discussed in advance with the relevant IT parties.
8. Test Environment and Validation
Availability of a test environment or test account for safe implementation and validation.
integrationform/budget.budget
10. Additional Remarks